The WORLD RURAL FORUM guarantees to protect the personal data voluntarily communicated by users by email, through filling in a data collection form, through entering into a contract or when using any other service involving the communication of data or access to data.
The RURAL FORUM shall process personal data in compliance with Regulation (EU) 2016/679 of 27 April 2016 on the protection of natural persons with regard to the processing of personal data and on the free movement of such data (GDPR) and with Law 3/2018 of 5 December 2018 on Protecting Data and Guaranteeing Digital Rights (LOPDGDD) and the implementing rules in force.
The WORLD RURAL FORUM is making this policy public in order to comply with the principle of proactive responsibility and transparency of information and to demonstrate that it obtains the express consent of the data subject.
1.2. Purpose of processing
The personal data collected and processed by the WORLD RURAL FORUM through this website, fairs, contracts, study days, newsletters and other routes shall be adequate, relevant and limited to what is necessary in relation to the purposes for which they are processed, purposes which include but are not limited to the following:
₋ In the case of data collection forms, whether on the website or on paper, and other unspecified methods of voluntary provision of data, the purpose shall be to meet a specific request, such as a response to a query, a newsletter subscription or referral, registration for a study day, the dispatch of documentation and information relating to services and in all cases advertising communications.
₋ For service procurement: The purpose shall be to establish and maintain the contractual relationship established, in compliance with the nature and characteristics of the service procured, and to maintain records.
₋ Recruitment of employees and collaborators.
In all cases, personal data shall be retained in a form in which the data subjects can be identified only for as long as is necessary for the purposes of the processing. Such retention periods may be extended only for scientific or historical research purposes or for statistical purposes.
The legal basis or legal ground for data processing by the WORLD RURAL FORUM depends on the individual processing activities, the type of data subject and the purposes of the data processing; we therefore regard the following as legal grounds:
– Acceptance or consent: Data subjects who contact the WORLD RURAL FORUM to request information, to make a query or to subscribe to information notes and newsletters, etc. and who voluntarily provide the personal data requested;
– Contract: For employees. Clients or suppliers who are receiving services from or providing services to the WORLD RURAL FORUM give consent through entering into a contract.
– Overriding legitimate grounds of the controller or of third parties to whom it communicates data: Such legitimate grounds arise when contact data are collected which extend beyond the forms described in the section on the purpose of processing (for example, receipt of business cards, consultation by electronic mail).
In all instances, the data subject shall be responsible for the veracity of the data provided and the WORLD RURAL FORUM shall retain the right to exclude all false or illegal data, without prejudice to any other actions that may arise in law.
The WORLD RURAL FORUM would point out that, unless there is legally constituted representation, data subjects may not use the identity of another person or communicate that person’s personal data but must bear in mind at all times that the personal data they provide to the WORLD RURAL FORUM must be their own data and must be adequate, relevant, up to date, accurate and true.
In this connection, data subjects shall be solely liable for the damage, direct and/or indirect, that they cause to third parties or to the WORLD RURAL FORUM through the use of another person’s personal data or of their own personal data when they are false, erroneous, out of date, inadequate or irrelevant. Likewise, those who communicate the personal data of a third party shall be subject to the obligation to inform laid down in the GDPR for cases in which the personal data have not been obtained from the data subject and/or shall be liable for the consequences of not having provided the information.
The services provided by the WORLD RURAL FORUM are intended for adults. The use of those services by minors must have been authorised beforehand by the child’s parents, guardians or legal representatives who are responsible for the actions of the minors in their charge.
1.4. Release or transfer
Release: The WORLD RURAL FORUM shall release personal data to third parties solely to meet its contractual or legal obligations to service providers or public or private bodies. In such cases, the data subject consents to such release and may exercise the right to be informed of it.
International transfer: The WORLD RURAL FORUM states that in the conduct of its activities it uses the services of providers to whom it communicates data (in their capacity as processors) who are domiciled outside the European Economic Area; it thus engages in international transfers of data.
All of these have entered into a Privacy Shield agreement www.privacyshield.gov
1.5. Users’ rights and complaint procedure
Users may at all times exercise their recognised rights over their personal data and may revoke their consent to the uses described above; they shall do so by making a request in writing either to the WORLD RURAL FORUM’s postal address or by email to firstname.lastname@example.org; in either case they must include a photocopy of their national identity card or similar identity document in order to exercise their recognised rights which are as follows:
₋ Right of access: the right to know whether this organisation is processing their data
₋ Right to rectification: the right to have inaccurate personal data corrected
₋ Right to erasure: the right to have data erased in legally recognised cases
₋ Right to object: the right to have their personal data no longer processed other than on compelling legitimate grounds
₋ Right to restriction of processing: the WORLD RURAL FORUM will retain data only for the exercise or defence of legal claims
₋ Right to data portability: If the data subjects wish to transmit their data to another controller, the WORLD RURAL FORUM will facilitate the portability of those data to the new controller.
For further information on the exercise of these rights, you may consult the Spanish Data Protection Agency at www.aepd.es.
If you consider that the processing of your personal data is in violation of the rules, you may lodge a complaint:
- With the controllers at the World Rural Forum; or
- With the Agencia Española de Protección de Datos (Spanish Data Protection Agency) at its postal address: C/ Jorge Juan, 6, C.P. 28001, Madrid (Spain).
The data to be processed by the WORLD RURAL FORUM are those obtained in every case via the relevant questionnaire from the data subjects themselves.
1.7. Security measures
The personal data which have been supplied by or obtained from users and which are under the control of the WORLD RURAL FORUM are organised in files which may or may not be automated and the WORLD RURAL FORUM keeps a register of processing activities in accordance with the legislation in force.
In all of its data processing activities, the WORLD RURAL FORUM implements the appropriate technical and organisational measures to ensure the confidentiality, integrity, availability, and resilience of the data processed and to ensure their security, including protection against unauthorised or unlawful processing and against loss, destruction or accidental damage.